JOB DESCRIPTION: DEVELOPMENT ADMINISTRATIVE ASSISTANT
The Wende, based in Culver City, CA is a nonprofit art museum, historical archive of the Cold War, and center for creative community engagement that explores and inspires change.
The Wende is looking for a skilled and highly organized professional to provide administrative support to ensure efficient operation of the Museum’s Development Department. The Development Department is comprised of the Wende’s founder, Executive Director and lead fundraiser, the Executive Assistant, and the Development Specialist. This role will be supervised by the Executive Assistant.
There is an abundance of opportunity for growth within this mid-sized fast paced non-profit.
While some of this role can be performed remotely it is primarily an on-site position.
Key responsibilities include:
- Maintaining constituent resource management (CRM) software, including updating constituent information, inputting new donations, running reports, and creating tax receipts — ensuring all data is up to date and fully utilizing all functions of the software
- Creating and managing lists for mailings, events, and special projects
- Assisting with the sourcing, packaging, and shipment of gifts
- Managing mailings through both post mail and e-blasts
- Maintaining accurate and organized records.
- Exhibiting polite and professional communication via phone, e-mail, and mail
- Handling occasional off-site tasks as needed
- Ordering office supplies for Development Department
- Processing incoming mail for all departments
- Loves organizing and working with data
- Creative problem solver
- Team player who can shift with evolving projects and deadlines
- Excellent written and verbal communication skills
- An upbeat creative approach to projects
- Complete discretion with handling of confidential information.
- Familiarity with Bloomerang, Gmail/Google Drive tools, Excel, Microsoft Office Suite, and Mail Merge is a plus but not required.
Rate and Hours:
- Full time
- $20-24 per hour
- The Museum’s administrative hours are Monday-Friday, 10:00AM – 6:00PM
The Wende Museum requires proof of vaccination against COVID-19 for all new employees unless exempted for medical purposes or a seriously held religious belief.
The Wende Museum is an Equal Opportunity Employer, committed to continually increasing diversity, equity, inclusion, accessibility, and sustainability. People of color, LGBTQIA+ people, people without formal education, and others who may have been marginalized by conventional hiring practices are encouraged to apply.
How to Apply
Submit a resume in PDF format as an attachment with the subject line “Development Administrative Assistant” to firstname.lastname@example.org.
JOB DESCRIPTION: DIRECTOR OF FINANCE
About the Wende
The Wende is a nonprofit art museum, historical archive of the Cold War, and center for creative community engagement that explores and inspires change.
The Wende is looking for a knowledgeable Director of Finance with experience in the non-profit sector. The Director of Finance reports to the Deputy Director. The Director of Finance will lead all financial functions, including accounting, budgeting, overseeing contracts and providing oversight of payroll and benefits administration, for the Museum, the Institute for Archival Research at the Wende and the Glorya Kaufman Creative Community Center (under construction).
Manage $3.5M annual organizational budget
Management of accounting and auditing records
Responsible for the accounting of revenue (including pledges), investments, fixed assets and creative community center construction project
Prepares journal entries and provides proper supporting documentation
Account reconciliation, quarterly close and year-end close activities
Manage and forecast cash flow
Manage multi-department annual budgeting process and collaborate with department heads to produce all
department budgets, including annual and project/grant-specific budgets
Produce all organizational annual, quarterly, and department financial reports, including financial reports relating to foundation grants
Liaise with outside HR consultants on payroll and payroll reporting
Prepare and present financial reports for quarterly meetings of the Board of Directors and the Board’s Finance Committee; Director of Finance is staff liaison with the Finance committee.
Oversee endowment transactions and reporting
annual independent audit with outside auditor and assist with 990 preparation
Oversee production of annual, quarterly, and other tax filings
Corporate & Administrative
Manage the museum’s insurance policies, including corporate, property, Directors and Officers, employee medical/dental/vision, and other policies.
Liaise with outside HR consultants on health insurance and HR paperwork
Produce annual and other corporate and business filings
Full-time staff position. Location is on-site in a COVID conscious environment.
Pay: $95,000 – 120,000 depending on experience
Benefits: Health Insurance, Vacation, Sick and Holidays, parking
Position is available immediately
To apply: submit resume and brief cover letter to email@example.com
Highly organized and detail-oriented
Critical thinker and effective communicator
Problem solver who is at ease with rapid change
Possesses a positive attitude and ability to look for creative solutions within the structured world of finance
Good time management skills and ability to work independently
Skills and Experience
Nonprofit accounting experience required
Minimum of 8 years of accounting experience
Bachelor’s degree in Accounting
QB experience preferred
Advanced in gmail, Excel, Adobe Acrobat. Proficient in Apple operating systems, Word
Recognizing that this is an ongoing process, the Wende Museum is committed to continually increasing diversity, equity, inclusion, accessibility, and sustainability. People of color, LGBTQIA+ people, people without formal education, and others who may have been marginalized by conventional hiring practices are encouraged to apply.
Volunteering at the Wende Museum is a great way to learn about the Cold War period, meet people with similar interests, and share your knowledge and enthusiasm with visitors.
To learn more about getting involved, please email our Education department at firstname.lastname@example.org.
Collections Internship Program
The Wende Museum is pleased to offer Collections Internships for currently enrolled undergraduate or graduate students, as well as recent graduates. Positions are part-time, paid at $15.50/hour for 120 hours, and available for course credit.
Potential interns must meet the following criteria for consideration:
- have completed at least one semester of college by the time of application
- possess an avid interest in museum studies, history, and/or the material and visual culture of Cold War-era Eastern Europe and Soviet Russia
- be comfortable working with databases and computers
- be detail-oriented, self-motivated, and independent with excellent communication skills
- a reading knowledge of German, Russian, or an Eastern European language is helpful but not required.
Internships are offered year-round, typically beginning in January, June, and September. For more information, please see our flyer. We are accepting applications for Summer 2023 through May 5, 2023. To apply, please send cover letter and resume to email@example.com.
Curatorial Internship Program
The Wende offers opportunities for Curatorial Internships to college and graduate students interested in careers in museums. Interns work in one of the Wende’s departments based upon their academic training, interests, and language skills, as well as the availability of projects. While some projects require reading knowledge of German, Russian, or another East Bloc language, these skills are not necessary for a successful internship.